Job Title – Accounts Payable/Receivable Support

Department

100 – Administration

Role Profile & Pay Grade

Braun PG V, Non-Exempt

Reports to 

Accounting Manager

Location 

Van Wert, Ohio

Travel

Limited

Organization

Braun

Responsibilities

Activities

Approx. %

Measure of success (Key indicator)

Verify approval on all invoices and check request

Review all invoices have been through the appropriate approval / sign off process.

1%

Match vendor invoices and enter into ERP system

Perform a 3 way match (Invoice, Packing Slip, PO) and enter into Intuitive ERP

40%

Prepare, print and mail checks with necessary attachments

Using Aging reports to determine invoices for payment, processing payment in ERP, printing checks out of ERP, matching checks with invoices and mailing checks once signed.

10%

Record any Use Tax due on purchase

Review invoices to validate if sales tax was or should have been charged.

1%

Maintain and file account payable invoices as needed

File unmatched, matched and scanned invoices until payment is processed.

5%

Contact vendors, based on payment terms, to resolve discrepancies

Discrepancies include pricing and quantity issues that need resolved prior to processing invoices through A/P.

5%

Create credit/debit memos as needed in the warranty payment process and update database

Once warranty claim is approved by customer care team, process memos as needed.

2%

Generate customer invoices for parts and vehicles

Once parts have been shipped out of stockroom

20%

Process titlework for vehicles

Once payment is received for vehicle, titlework is processed for each unit.

1%

Receive, sort and distribute department mail

1%

Process daily bank deposits

Electronically process bank deposits as required.

5%

Maintain a high level of communication with the sales, customer care, supply chain, manufacturing and quality assurance personnel

5%

Cross-train and provide back up support for other department personnel when needed

1%

Assist the department in the preparation of periodic miscellaneous reports and surveys

As needed, collect and analyze data as requested.

2%

Keep assigned area clean and orderly

1%

Technical Skills/Competencies (technical knowledge, education and experience)

Associate degree in Accounting with accounting experience preferred and 2 years work-related experience

Advanced experience with operation of personal computer, business software and basic software (i.e. ERP, Microsoft)

Consent to a financial background check

a.     No negative reporting (including bankruptcy, liens, judgements, ect.)

b.     No civil or criminal violations

Personality Traits / Core Skills

Excellent communication skills (verbal and written) are required

Must be accurate and efficient with strong organizational and analytical skills

Essential Functions/Physical Requirements

Complete all work as detailed in the summary of responsibilities of this position profile at acceptable productivity and quality levels

Demonstrate all technical skills/competencies and core skills as referenced in this job specification at acceptable productivity and quality levels

Demonstrate reasonable and reliable attendance

Maintain any required licensures and/or certifications

Operate all job-related equipment or machines at acceptable productivity and quality levels

Successfully pass a post offer drug test, as well as random, reasonable suspension and post-accident drug and alcohol test thereafter

Ability to lift and move up to 50 pounds with assistance, regularly require to walk, talk and hear, reach with hands and arms, stand, crouch and kneel; frequently required to use hand to finger dexterity in order to handle objects, tools, and/or controls; occasionally required to stoop or crawl