Accounts Payable/Receivable Support


accounts payable/receivable support


Job Title – Accounts Payable/Receivable Support


100 – Administration

Role Profile & Pay Grade

Braun PG V, Non-Exempt

Reports to 

Accounting Manager


Van Wert, Ohio







We make life better, one relationship and one vehicle at a time.


To be the partner of choice, dedicated to safety and innovation, delivering an exceptional customer experience through empowered employees.


Summary of Responsibilities

Under minimum supervision, perform accounts payable and/or accounts receivable functions according to established procedures or as directed by the Accounting Manager and/or V.P. of Finance.  This position has internal contacts with the entire organization along with external contacts with vendor/customer finance departments. 

Summary of Activities



Approx. %

Measure of success (Key indicator)

Verify approval on all invoices and check request

Review all invoices have been through the appropriate approval / sign off process.



Match vendor invoices and enter into ERP system

Perform a 3 way match (Invoice, Packing Slip, PO) and enter into Intuitive ERP



Prepare, print and mail checks with necessary attachments





Using Aging reports to determine invoices for payment, processing payment in ERP, printing checks out of ERP, matching checks with invoices and mailing checks once signed.



Record any Use Tax due on purchase

Review invoices to validate if sales tax was or should have been charged.



Maintain and file account payable invoices as needed

File unmatched, matched and scanned invoices until payment is processed.



Contact vendors, based on payment terms, to resolve discrepancies

Discrepancies include pricing and quantity issues that need resolved prior to processing invoices through A/P.



Create credit/debit memos as needed in the warranty payment process and update database

Once warranty claim is approved by customer care team, process memos as needed.



Generate customer invoices for parts and vehicles

Once parts have been shipped out of stockroom




Process titlework for vehicles


Once payment is received for vehicle, titlework is processed for each unit.



Receive, sort and distribute department mail




Process daily bank deposits

Electronically process bank deposits as required.



Maintain a high level of communication with the sales, customer care, supply chain, manufacturing and quality assurance personnel




Cross-train and provide back up support for other department personnel when needed




Assist the department in the preparation of periodic miscellaneous reports and surveys

As needed, collect and analyze data as requested.



Keep assigned area clean and orderly





Technical Skills/Competencies (technical knowledge, education and experience)

Associate degree in Accounting with accounting experience preferred and 2 years work-related experience

Advanced experience with operation of personal computer, business software and basic software (i.e. ERP, Microsoft)

Consent to a financial background check

a.     No negative reporting (including bankruptcy, liens, judgements, ect.)

b.     No civil or criminal violations



Personality Traits / Core Skills

Excellent communication skills (verbal and written) are required

Must be accurate and efficient with strong organizational and analytical skills





Essential Functions/Physical Requirements

Complete all work as detailed in the summary of responsibilities of this position profile at acceptable productivity and quality levels

Demonstrate all technical skills/competencies and core skills as referenced in this job specification at acceptable productivity and quality levels

Demonstrate reasonable and reliable attendance

Maintain any required licensures and/or certifications

Operate all job-related equipment or machines at acceptable productivity and quality levels

Successfully pass a post offer drug test, as well as random, reasonable suspension and post-accident drug and alcohol test thereafter

Ability to lift and move up to 50 pounds with assistance, regularly require to walk, talk and hear, reach with hands and arms, stand, crouch and kneel; frequently required to use hand to finger dexterity in order to handle objects, tools, and/or controls; occasionally required to stoop or crawl